AWRF GENERAL MEETINGS POLICY
Adopted 1990. Revised 1992, 1995, and January 21, 2000, October 18,2004
The primary purpose of conducting AWRF association general meetings is to promote interests common among companies manufacturing, fabricating or distributing products and services within the lifting, rigging, and load securement industries, and to disseminate technical information related to the conduct of businesses within those industries and allied industries.
The purpose of conducting AWRF association general meetings is primarily educational and secondarily social. The purpose of inviting guests to meetings is to stimulate new membership. All guests are to be treated as if they were members during the meeting. Guests pay all the same fees as members, and may not be invited a second time without approval of the Directors.
II. FREQUENCY, DURATION, AND LOCATION OF THE MEETINGS
Semi-annual meetings at varied locations, from two to four days duration, are conducted to serve the purposes of the Association, as required by stipulations of the Association By-Laws, and subject to the requirements of all applicable Federal, State and Local regulations and laws. From time to time, as authorized by the Directors, special events, such as exhibitions, demonstrations or recreational gatherings, conducted at special locations, may be added to the meeting. All special events must be open to all registered attendees.
III. TEN RULES GOVERNING CONDUCT OF GENERAL MEETINGS:
1. The Association’s Code of Ethics governs personal/professional behavior at meetings.
2. The costs of the meeting are defrayed by registration fees, paid equally by all attendees. Each attendee pays a single registration fee in full, regardless of full or partial involvement. No fees are refunded except by prior notice and explanation. All guests and all attending spouses also pay the same fee in full. No partial, or prorated fees, are calculated or charged under any circumstances.
3 . Fees for certain optional events designated by the Directors are paid separately from the meeting registration fee. Participation is limited to members who have already paid the full registration fee.
4. Presentations by speakers should be generic. Every possible effort should be exerted to avoid any advertising or promotional materials. Speakers should be familiar with the Association Antitrust Policy. If there are concerns regarding a presentation not being generic, it should be reviewed by either the Chief Association Executive (CAE) and/or the Chairperson of the Programs Committee prior to its delivery to the members. Additionally, presentations should be made available to the members either by way of a handout or electronic format. Prospective speakers must be alerted to these requirements from the onset.
5. Courtesy to speakers is mandatory
6 . No “hospitality suites” are permitted. Marketing of industry products or services by AWRF members, guests or other attendees shall be conducted with discretion in order to avoid interference with organized convention activities. It is inappropriate to distribute promotional materials, actively solicit customers or conduct business discussions concerning price and/or delivery during meetings or other AWRF functions except at designated events.
7. No closed, clandestine or selective meetings, events, tours, exhibitions etc. will be tolerated or permitted during AWRF General Meetings. The locations, and specific opening and closing times of the AWRF general meetings will be firmly established and announced in advance to avoid debate. Traditionally, General Meetings begin at 5 pm on Sunday and close at 6-7 pm Wednesday. Individual business contacts are allowed, except during receptions and meetings.
8. Meetings are open only to registered member attendees, spouses, speakers and invited guests. Uninvited persons will be asked to either join, by paying the required dues and fees, or else depart.
9. Identification badges will be provided to all registered attendees to be worn at all functions.
10. Any individual person desiring to make a complaint or raise a question concerning these rules should address the matter in writing to the Association office or in person to the Chief Executive. The Directors will address questions or complaints on an individual basis if properly presented.